Contract Manager
San Jose State University
工作地點
San Jose, CA, United States
招聘資訊詳細
Job Summary
Under the general direction of the Senior Director of Business
Services, the Contract Manager will assist, manage, and lead
cross-functional projects for Strategic Sourcing initiatives in
multiple product and service categories. The Contract Manager will
lead the Contracts team through all aspects of the RFI/RFQ/RFP
development process, including scope of work development, market
research, proposal/quote evaluation, negotiating, execution and
implementation of contracts including Public Works projects and
direct day-to-day oversight of the Contracts staff. The Contract
Manager will also perform contract and supplier relationship
management activities, analyze spend data and utilization of
contracts to make recommendations for changes to contracts based on
the analysis.
Key Responsibilities
• Initiate, evaluate, and execute a broad range of complex
University contracts and strategic sourcing initiatives, as
required by the University, and in accordance with applicable CA
state and CSU policy
• Guide Strategic Sourcing teams in collaboration with the campus
and/or system-wide client lead
• Lead Strategic Sourcing teams, as required, through all aspects
of the RFI/RFQ/RFP development process, including scope of work
development, market research, proposal/quote evaluation,
negotiating, execution and implementation of contracts
• Apply negotiation skills to persuade, influence and explore
positions and alternatives to reach outcomes that will gain
acceptance and commitment of all parties and meet both SJSU and
CSU's strategic procurement objectives
• Analyze and make decisions to ensure contract terms and
conditions have favorable pricing, and terms
• Resolve complex contractual issues
• Analyze spend, bidding, awards, supplier performance, customer
satisfaction and other benchmark information for client groups
• Utilize CSU procurement suite of tools to perform spend
analytics, conduct on-line bidding events and manage resultant
awards
• Actively participate in system-wide strategic sourcing and
procurement related initiatives
• Communicate and advise vendors and suppliers on doing business
with SJSU and the CSU
• Interpret, explain, and apply rules and policy in relation to
contracts and procurement to the Strategic Sourcing team and campus
stakeholders
• Effectively manage and reduce risk via proper creation of
solicitation and contract documents
• Provide management and training of a variety of contracts and
procurement processes to the Contracts staff
• Manage customer inquiries and requests, assign work and ensure
timely completion of work
• Monitor workload, ensure deadlines are met, and service level
expectations are being met
• As required, draft policies, create training materials and
schedules
• Supervise, as required, Contracts staff in the completion
preparation, research, negotiation, review, organization and final
execution for complex commodities, service contracts, construction
contracts, affiliation agreements, service learning, lease
agreements, revenue generating agreements and other miscellaneous
contracts required by the University
• Day-to-day oversight of Contract staff and procurement
processes
• Conduct and complete Contract’s employee evaluations
• Identify, anticipate, develop, propose for approval by Senior
Director and subsequently implement solutions to provide applicable
service to the campus and auxiliaries
• Actively solicit and act upon feedback from our campus
stakeholders and auxiliaries related to Contracts
• Assist and/or lead on projects assigned by the Senior Director
to meet university and system-wide contracts and procurement
goals
• Actively nurture and lead Contract staff in establishing and
maintaining strong working relationships within Finance and
Business Services, in servicing campus departments, auxiliaries,
outside agencies, and suppliers
Knowledge, Skills & Abilities
• Thorough knowledge of CSU policies and procedures related to
procurement and contracts, general Provisions, Public Contract
Code, Public Works policy and applicable laws and/or regulations
the CSU is subject to
• Ability to review and prepare high dollar, complex contracts
and agreements
• Ability to review and prepare student placement agreements
• Knowledge of the RFI/RFP process including the development of
content, evaluation of proposals, supplier selection processes,
negotiation approaches for bid events or sole sources and managing
the resulting contracts, and associated compliance with CSU
policy
• Project management competence, time management skills, and
ability to deliver exceptional customer service
• Ability to work well with multiple competing priorities, manage
projects and meet deadlines
• Interpersonal, management, written and oral communication
skills
• Ability to work collaboratively in a team-oriented environment
across organizational lines and at all organizational levels
• Ability to communicate with constituents in a professional and
respectful manner
• Knowledge of purchasing systems and general knowledge of
e-commerce
• Ability to work in collaborative alliances with others in
higher education or similar institutions
• Excellent analytical skills as well as outstanding written,
oral and interpersonal communication skills
• Ability to analyze situations accurately and adopt an effective
course of action
• An understanding of the principles of organization and
management within the higher education environment
• Knowledge of ethical standards, internal controls, policies and
procedures related to purchasing and material management
• Extensive skills in using Microsoft Office Suite of products,
including Word, Excel and Outlook, to perform analytical tasks and
quantitative modeling, to present and support recommendations
• Knowledge in the solicitation, development, execution, and
administration of large-scale contracts
• Knowledge of other purchasing systems such as spend analytics,
e-sourcing (eRFx), reverse auctions, and contract management
• Knowledge of the overall strategic sourcing process and
concepts as well as approaches to cost reduction in the supply
chain
• Knowledge of administering a portfolio of contracts for
products and services and conducting related supplier/customer
management activities
• Ability to effectively supervise staff remotely
Required Qualifications
• Bachelor's Degree or equivalent work experience in Business, or
related discipline in relation to the scope of employment, or
equivalent combination of education and related work
experience
• Four years of progressively responsible relevant experience,
including at least one year of supervisory experience
Preferred Qualifications
• Certified Professional Contract Manager (CPCM) or a master’s
degree in business or related discipline
• Experience working within a California State University system
or large California public institution
• Leadership skills in a complex, unionized work environment
• Experience in the administration of a wide range of programs
within a procurement environment such as Small Business/Disabled
Veteran Business Enterprise, ATI knowledge, and Oracle Financial
software
Compensation
Classification: Administrator II
Anticipated Hiring Range: $8,917/month - $9,584/month
CSU Salary Range: $4,812/month - $15,449/month
The final hiring salary will be commensurate with experience.
San José State University offers employees a comprehensive benefits
package typically worth 30-35% of your base salary. For more
information on programs available, please see the
Employee Benefits Summary .
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application
and attach the following documents:
• Resume
• Letter of Interest
• List of References
All applicants must apply within the specified application period:
July 15, 2024 through July 29, 2024 . This position is open
until filled; however, applications received after screening has
begun will be considered at the discretion of the university.
Contact Information
University Personnel
jobs@sjsu.edu
408-924-2252
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any
in-person program or activity (on- or off-campus) operated or
controlled by the University follow COVID-19 vaccine
recommendations adopted by the U.S. Centers for Disease Control and
Prevention (CDC) and the California Department of Public Health
(CDPH) applicable to their age, medical condition, and other
relevant indications and comply with other safety measures
established by each campus. The system wide policy can be found at
https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to jobs@sjsu.edu .
Additional Information
Satisfactory completion of a background check (including a criminal
records check) is required for employment. SJSU will issue a
contingent offer of employment to the selected candidate, which may
be rescinded if the background check reveals disqualifying
information, and/or it is discovered that the candidate knowingly
withheld or falsified information. Failure to satisfactorily
complete the background check may affect the continued employment
of a current CSU employee who was offered the position on a
contingent basis.
The standard background check includes: criminal check, employment,
and education verification. Depending on the position, a motor
vehicle and/or credit check may be required. All background checks
are conducted through the university's third-party vendor, Accurate
Background. Some positions may also require fingerprinting. SJSU
will pay all costs associated with this procedure. Evidence of
required degree(s) or certification(s) will be required at time of
hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS.
(e.g. H1-B VISAS)
All San José State University employees are considered mandated
reporters under the California Child Abuse and Neglect Reporting
Act and are required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment. Incumbent is
also required to promptly report any knowledge of a possible Title
IX related incident to the Title IX Office or report any
discrimination, harassment, and/or retaliation to the Office of
Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime
Statistics Act and Campus Housing Fire Safety
Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy
and Campus Crime Statistics Act, the Annual Security Report (ASR)
is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
The ASR contains the current security and safety-related policy
statements, emergency preparedness and evacuation information,
crime prevention and Sexual Assault prevention information, and
information about drug and alcohol prevention programming. The ASR
also contains statistics of Clery crimes for San José State
University locations for the three most recent calendar years. A
paper copy of the ASR is available upon request by contacting the
Office of the Clery Director by phone at 408-924-1501 or by email
at clerycompliance@sjsu.edu .
Pursuant to the Higher Education Opportunity Act, the Annual Fire
Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf
. The purpose of this report is to disclose statistics for fires
that occurred within SJSU on-campus housing facilities for the
three most recent calendar years, and to distribute fire safety
policies and procedures intended to promote safety on Campus. A
paper copy of the AFSR is available upon request by contacting the
Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .
Campus Security Authority - In accordance with the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics
Act (Clery Act) and CSU systemwide policy, this position is subject
to ongoing review for designation as a Campus Security Authority.
Individuals that are designated as Campus Security Authorities are
required to immediately report Clery incidents to the institution
and complete Clery Act training as determined by the university
Clery Director.
Equal Employment Statement
San José State University (SJSU) is an Equal
Opportunity/Affirmative Action employer committed to
nondiscrimination on the basis of age, ancestry, citizenship
status, color, creed, disability, ethnicity, gender, genetic
information, marital status, medical condition, national origin,
race, religion or lack thereof, sex, sexual orientation,
transgender, or protected veteran status consistent with applicable
federal and state laws. This policy applies to all SJSU students,
faculty and staff programs and activities. Title IX of the
Education Amendments of 1972, and certain other federal and state
laws, prohibit discrimination on the basis of sex in all education
programs and activities operated by the university (both on and off
campus).
Advertised: July 15, 2024 (9:00 AM) Pacific Daylight
Time
Applications close
