Finance and Operations Manager USAID Project Jobs – Makerere Joint...
Makerere Joint AIDS Program (MJAP)
Localização do trabalho
Jinja
Status de emprego
Tempo total
Detalhes sobre a oferta de trabalho
Job Summary:
Under the supervision of the Director, Finance and Operations; provide technical oversight to the financial and project operations; ensure financial effective management by providing accounting, administrative, financial management and logistical support to ensure smooth operation and implementation of project activities.
Key Duties and Responsibilities:
• In conjunction with the Director, Finance and Operations support the planning and budgeting process and consolidate the work plans and budgets; and monitor budget utilization in line with approved activities and USAID guidelines.
• Review all approved payments for the projects local vendors, contractors and consultants for goods and services received, in accordance with MJAP Finance Manual and the USAID regulations.
• Provide Technical Assistance to review sub grantees budgets and work plans for the effective and efficient utilization and compliance with MJAP and funder/partners guidelines.
• Maintain the projects current standing with all mandated tax and registrations, including submission of payments and required reports.
• Manage cash flow, and authorization for payment of local costs and reconcile the projects bank accounts and field advance accounts each month.
• Verify and document all project financial transactions in the approved MJAP Accounting System and submit timely reports each month.
• Review all paid invoices, verifying agreement with supporting documentation, including price quotes, purchase orders and shipping receipts.
• Implement internal systems for obtaining purchase approvals and use of assets and ensure the adequate application of internal controls.
• Ensure that established policies and procedures on finance are understood by staff, implemented, and regularly reviewed.
• Coordinate and support operational units of Administration, Accounting, HR, IT, and procurement; supervise and appraise staff under his/her docket.
• Prepare for draft TB, GL, SEFA and Phoenix reports for External and Internal auditing of the project funds.
• Coordinate program implementation, including effective provision of administrative and logistic support to district, health facility, community based and other field activities.
• Work closely with the Procurement Specialist to ensure that all suppliers/vendors are paid on time and in accordance with the USAID and Internal MJAP rules & regulations.
• Manage submission and reporting of WHT, PAYE and NSSF on a timely manner.
• Any other duties as may be assigned by the supervisor.
Qualifications, Skills and Experience:
• Bachelors degree in Accounting, Finance or Commerce (Accounting)
• Masters Degree in Business Administration, Financial management (Accounting)
• Professional qualification such as: ACCA, CMA, CPA or MCIPS) with membership to a professional body.
• Over years experience in managing funder/partners funds, preferably with large and complex grants and knowledge of CDC USG contract and grant compliance requirements.
• Proven expertise in finance, accounting and auditing, including automated financial systems.
• Specific experience in managing CDC/USG agreements and the financial reporting requirements; and sub-grants management protocols.
• Applied knowledge in budget development, project management, contracts management, financial management, grants management and procurement.
• Ability to submit timely financial reports per the required financial procedures and CDC/USG requirements.
• Ability to manage funds, logistics and human resources in accordance with CDC /USG guidelines.
• Demonstrated strong management, coordination, teamwork, and planning skills
