National Administrative and Finance Officer (NAFO) NGO Jobs –...
International Fertilizer Development Center (IFDC)
အလုပ်တည်နေရာ
Fort Portal
အလုပ်ခန့်သည့်ပုံစံ
အချိန်ပြည့်
အလုပ်ခေါ်စာအသေးစိတ်
Job Summary:
The National Administration and Finance Officer will be a national position and reports to the Project Manager and technically to the IFDC ESA Regional Finance Officer. He/She will be based in IFDC Fort Portal offices.
Key Duties and Responsibilities:
• Ensure monthly fund request is prepared and submitted on a timely basis;
• Manage the countries Payroll and ensure staff salary and benefits are paid in a timely manner while ensuring that all legal requirements regarding employment of staff are implemented (social security, income tax, work schedule
• Ensure that country office accountant/s are given the required support and guidance in NetSuite and ensure that the monthly accounting is closed on a timely manner.
• Offers support to the HQ Accountants and answers all finance and accounting related queries and reconciliations requested.
• Serve as contact point between IFDC Country Office, Field Program office and HQ regarding Administrative, and Finance issues.
• Review and analyze all management reports, (vehicle management, procurement status, inventory, physical verification of inventory process, and other related management reports) and give feedback and recommendations to Country Director
• Oversee the day to day administrative functions of the office and its satellite offices
• Schedules appointments and meetings for the Project Manager
• Supervise the Administrative and Finance staff in country office;
• Ensure the staff understand and observe IFDC Procedures Manual;
• Conduct induction session for newly recruited staff;
• Maintain staff files of local staff and consultants;
• Ensure all staff submits their timesheets at the same time ensure the timesheets for international staff are sent to HQ and keep up to date record of the hard copies;
• Monitor leave requests from staff and inform all team members about absences;
• In close collaboration with the project administration officer, ensure general day-to-day project administration, including but not limited to purchase of equipment and services, organization of travels, logistics for project activities;
• Assist the country staff in organizing the annual evaluation of local staff
• Support the projects in review of the partners and subgrantees financial reports ensuring compliance.
• Ensure financial integrity of the office by instituting appropriate internal controls;
• Serve as contact point between IFDC Office regarding Administrative and Finance issues;
• Monitor the implementation of the project budget as per project guidelines provide regular analysis to the Project Manager on budget areas of potential over/underspend
• Monitor the accounting and compliance with expenditure authorization requirements from requisitions through Field Programs office approvals to complete support document trails
• Support HR department in HR related matters as requested.
• Supervise office logistics: procurements and yearly inventory and travel arrangements for staff;
• Provide support to the Project Manager on all other administrative and financial issues;
• Perform any other duties deemed necessary and requested by the supervisors;
Qualifications, Skills and Experience:
• The applicant must hold a Masters Degree in Business Administration, Finance Management, Accounting or any other related field and capacity for detail
• At least years of experience in accounting
• Ability to work independently under pressure and meet strict deadlines.
• Ability to work in a multidisciplinary and international environment
• Strong interpersonal skills, team working skills with ability to maintain effective work relationships.
• Previous experience as Financial and Administrative Manager or any relevant experience.
• Excellent communication skills with ability to express ideas clearly, logically and effectively
• Ability to assess priorities and work on own initiative
• Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
• Good communication and interpersonal skills.
• Strong sense of integrity and personal commitment to the achievement of goals.
• Good teamwork skills and ability to work in a multicultural environment.
• Advanced knowledge in accounting
• Practical experience in the management of donor funded projects in the NGO sector;
• Strong computer skills with experience in MS office software and internet;
• Proficiency in English, both in verbal and written communication;
• Ability to communicate in French, as a second language, would be a added advantage
