Procurement and Logistics Manager NGO Jobs – Multi Community Based...
Ugandan Jobline
အလုပ်တည်နေရာ
Jinja
အလုပ်ခန့်သည့်ပုံစံ
အချိန်ပြည့်
အလုပ်ခေါ်စာအသေးစိတ်
Job Summary:
The
Procurement and Logistics Manager will report directly to the Director Finance
and Operations and will oversee procurement and logistics services from a
management perspective to ensure required supplies of commodities, facilities
and service needs for MUCOBADI and program activities are mobilized efficiently
and in a timely manner.
Key Duties and Responsibilities:
Procurement roles:
·Manage
the process in planning of commodities procurement and supply chain activities,
inventory control, logistics and distribution, customs clearance, ensuring
effectively-functioning processes to avoid costly delays and lost
opportunities.
·Ensure
effective lines of communication to ensure timely delivery of commodities using
the most appropriate procurement procedures.
·Be
responsible for introducing process improvements in the supply chain and
identify new vendors/suppliers without jeopardizing quality and service
delivery.
·Ensure
full compliance with MUCOBADI procurement policy, Donor rules and regulations
and other applicable guidelines.
·Establish
and implement a monitoring system that ensures that the prices paid for
commodities are in line with local market prices.
·Develop
and manage the rosters of suppliers, elaborate supplier selection, and
evaluation, quality and performance measurement mechanisms
·Prepare
monthly, quarterly and annual procurement plans and progress reports as
required
·Ensure
transparent and competitive procurements are conducted and properly documented
as required, and in compliance with MUCOBADI plans, organize and lead the bid
solicitation process including drafting and issuing of RFQ, RFP, RFI, Tenders,
developing bid evaluation criteria and guiding clients on processes involved;
call for and oversee selection committees to review applications and select
vendors.
·Prepare
service delivery contracts, leases and purchase orders for all acquisition
needs.
·Maintain
procurement files including all relevant documentation and vendor tracking
system, maintain all the relevant information concerning the organizations
suppliers;
·Manage
vendor contracts and maintain relationships with suppliers to ensure
completeness of deliverables outlined in the contract. This includes ensuring
that all vendor complaints and concerns are addressed promptly to ensure that
MUCOBADI continues to receive uninterrupted services at all times.
Asset Management
·Reviews
the supplies and assets registers for accuracy, completeness and compliance
with MUCOBADI policies and procedures as well as other applicable guidelines
and ensure that all assets are tagged for compliance with donor rules and
regulations.
·Schedule
for preventative maintenance of equipment and other assets by accredited
service providers to optimize the functionality of assets.
·Manage
insurance cover for all MUCOBADI assets.
·Manage
the disposal of MUCOBADIs obsolete assets in compliance with MUCOBADIs policy
on asset disposal.
Stock Management
·Devise
and implement systems for optimizing inventory control procedures to ensure
that all business operations have adequate material to attain their objectives.
Fleet Management
·Ensure
efficient and effective implementation of MUCOBADIs Travel and Fleet Policy.
·Oversee
the procurement, operation, maintenance, repairing, and servicing of MUCOBADI
vehicles and motorcycles in compliance with MUCOBADIs Policy, to ensure
efficiency and effectiveness of fleet management.
·Maintain
detailed records of vehicle purchase, use, maintenance and disposal in
compliance with MUCOBADIs policies and procedures.
·Supervision
and capacity building
·Effectively
supervise and mentor the procurement and logistics staff to ensure achievement
of objectives.
Qualifications, Skills and Experience:
·The
applicant must hold a B.A. required/Masters preferred or equivalent combination
of education and relevant work experience. Professional certification and
membership to a reputable procurement and supplies body is highly desirable.
·Minimum
5-7 years project procurement management experience, preferably in a
health-related project, and including service procurements.
·Thorough
knowledge of DFID and its contractual, procurement and reporting requirements
required.
·Strong
leadership, analytical and organizational skills; demonstrated ability to work
both independently and within a team, assess priorities, and manage multiple
activities with attention to detail, meeting tight deadlines under pressure.
·Excellent
problem-solving capacity, with demonstrated ability for considerable analysis
and sound judgment to find solutions in a complex environment with shifting and
competing priorities.
·Excellent
cross-cultural communication (both oral and written) and interpersonal skills
demonstrated by ability to interact professionally with culturally and
linguistically diverse staff, stakeholders, clients and consultants.
·Advanced
Computer skills including proficiency in Microsoft Office programs (Excel
spreadsheets, word processing, power point, and electronic mail
