Fresher Admin Jobs – Plant Secretary – Nile Breweries Limited
Nile Breweries Limited
အလုပ်တည်နေရာ
Jinja
အလုပ်ခန့်သည့်ပုံစံ
အချိန်ပြည့်
အလုပ်ခေါ်စာအသေးစိတ်
Job Summary:
The Plant Secretary will support Management
in their effort to reach targets and deliver on their strategic goals by
providing effective secretarial and administrative support.
Key Duties and Responsibilities:
Health, Safety and
Environment
·Comply
with safe, health and environmental procedures and legislation.
·Maintain
safety and good housekeeping standards
·Identification
of unsafe practices through SIOs.
·Adherence
to PPE policies.
·Receive
and issue PPEs
Administrative
Duties
·Office
management, i.e. ensuring all equipment are in good working order & the
required stationery & refreshments are available.
·Processing
payment /GRN of various invoices.
·Accountabilities
for various expenses made.
·Effective
Diary co-ordination.
·Act as a
reference point in the presence or absence of the PM
·Dispatching
documents within and out of Uganda by courier DHL and tracking to ensure
receipt.
·Effective
and timely handling of office visitors.
·Maintain
professional care between stakeholders and the Company
Secretarial Duties
·Preparing
minutes and typing other documents as requested
·Maintain
a neat filing system.
·Attending
to all calls and taking necessary action, i.e. diverting to the departments
·Relay
messages, faxes and any other communication
·Scheduling
meetings / appointments
·Contribute
to self and team development
Management
Reporting &VPO
·Compile
Monthly Reports: Collect and compile departmental reports from the HODs every
month
·Ensure
updated VPO boards
·Drive
VPO pillars (esp. Safety & Management and people pillar)
·Travel
& Meeting Planning and Coordination
·Obtain
flight options, make flight reservations and deliver tickets.
·Preparation
of Letters of invitation and visa applications where necessary.
·Handling
accommodation requests for employees travelling and visitors into Uganda.
·Organise
car rental/ hire requests and processing the required purchase orders.
Budget Preparation
& Management
·Assist
to draft the Supply / PM departmental budget.
·Keep
departmental expenses within set budgets.
·Highlight
LE & possible overspends in monthly expenditure to budget
·Ensure
right postings (correct amounts on correct accounts).
·Make
adjustments where necessary to the PMs account in consultation with him.
·Process
and ensure payments to all suppliers in time.
·Other
duties as maybe assigned from time to time.
Qualifications, Skills and Experience:
·The
ideal candidate for the Nile Breweries Plant Secretary job should preferably
hold a good University Degree in Administration or any related field from an
accredited institution.
·Good
leadership potential
·Influencing
ability
·Demonstrate
a high level of trust, discretion, and confidentiality
·Ability
to communicate well both verbally and written.
·Efficient,
Self-motivated, organised and IT Literate (Excellent in MS office applications)
·Good
knowledge of systems like Flowcentric, Syspro & Qdocs is an added advantage
