Executive Legal Secretary, IDR
Walkers
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Hamilton, Bermuda
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We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
Overview Of Role
The Legal Secretary provides advanced secretarial support to the IDR attorneys. They will be extensively involved in the billing process, including analysing work in progress and accounts receivable reports, preparing and raising appropriate matters for invoicing, sending same to clients and also following up on non-payments, where necessary.
Duties, Responsibilities & Person Specification
• Answer incoming calls and maintain rapid response to all enquiries;
• Creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file
• Responding to internal and external inquiries; ensuring that every inquiry is attended to in a professional and polite manner
• Photocopying, faxing and scanning of documents and correspondence
• Booking meetings and diary management
• Arranging the opening, closing and archiving of accounts and files
• Organising cheque requests and collection
• Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines
• Creating and typing court pleadings, legal documents and correspondence
• Extensive involvement in lawyers’ billing, including analysing work in progress and accounts receivable reports, preparing and raising appropriate matters for invoicing, sending same to clients and also following up on non-payments where necessary
• To maintain accurate records and correspondence files in relation to the Lawyer’s client files
• To liaise with clients as appropriate and in accordance with Lawyer’s instructions and firm policies
• To participate in special projects as and when required in relation to the Firm’s and the Lawyer’s practice areas
• To liaise as appropriate with the Registry of the Supreme Court of Bermuda
• Carry out any other duties commensurate with the purpose of the job.
Education, Skills & Experience
• Working towards a legal secretarial qualification from a recognised university or college and/or minimum of 2 years' legal or an equivalent combination of education and relevant experience.
• Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets
• Ability to use legal precedents and billing systems preferred
• Communicate clearly and effectively, both verbally and in writing
• Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements
• Work in a flexible manner and respond to changing circumstances and emergency situations
• Ability and willingness to occasionally work overtime when requested
Walkers is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability
