Office Manager/Assistant to the Director
Hospice Volunteers of Waterville Area
Località del lavoro
Waterville, ME
Stato di occupazione
Mezza giornata
Dettagli del lavoro
Hospice Volunteers of Waterville Area (HVWA) is a community supported, volunteer hospice that provides non-medical support to individuals and their families at the end of life and throughout the grieving process. HVWA serves 27 towns in central Maine.
We are a small team and are seeking an Office Manager/Assistant to the Director for 24 hours per week to manage the daily financial and administrative activities of the organization. The key components of this position include:
• Overseeing the day-to-day operations of the office, including answering the phones, maintaining filing systems, ensuring licenses remain up to date, processing background checks, facilitating repairs and software updates on office equipment and computer systems, ordering supplies, and working with other staff to create a professional, welcoming atmosphere.
• Financial tracking, preparing monthly financial statements, grant tracking, maintaining payroll records, and working with the bookkeeper and executive director to develop and monitor the annual budget.
• Fundraising support, including assisting with special events, the annual appeal and the town solicitation process, maintaining the donor database, processing donations and sending acknowledgment letters.
• Creating printed and email newsletters as well as social media content.
• Maintaining confidential personnel records and providing other HR support as needed.
• Coordinating a dedicated team of office and special event volunteers.
Qualifications
• Degree in business administration, accounting, finance or relevant professional experience.
• Experience in the non-profit sector preferred.
• Proficient with QuickBooks and Microsoft Office Suite strongly preferred.
• Willingness to complete hospice volunteer training within six months of hire.
• Successful completion of a background check and adherence to confidentiality policies.
• Demonstrates excellent organizational and time management skills, an ability to meet firm deadlines, and the flexibility to change priorities as needed.
• Excellent interpersonal, verbal and written communication skills, and the ability to exude a sense of warmth and compassion when answering the phone and working with others.
• Ability and willingness to travel off-site for business-related errands.
Physical Demands/Conditions/Requirements
• Work is performed in a general office environment. Full range of physical mobility including manual dexterity, carrying, lifting, standing, sitting, stooping, reaching and walking is required. Lifting up to 25 pounds is required.
Benefits Include
• Paid vacation/sick/personal time
• Wellness stipend
• Dental insurance
• Up to 3% match to SIMPLE IRA after one year
• Flexible schedule
Hospice Volunteers of Waterville Area does not discriminate in its employment on the basis of race, creed, religion, color, ancestry, citizenship, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, age, disability, genetic information, service in the military, national origin or any other characteristic protected by applicable federal, state or local laws and ordinances. Hospice Volunteers of Waterville Area is an equal opportunity employer and operates in accordance with federal and state laws.
Job Type: Part-time
Pay: $22.00 - $24.00 per hour
Expected hours: 24 per week; four six-hour days preferred
