Senior Administration Officer
Corporate, PVH
Lokasi pekerjaan
Ho Chi Minh City
Status Pekerjaan
Waktu penuh
Detail Pekerjaan
PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES
Assisting the Head Office of the RO of PVH Far East Limited in HCMC with the following:
Admin activities including
• To manage and maintain the daily operation of the office
• To monitor performance of local travel agent regarding travel booking for staff
• To assist in necessary office setup if required and coordinate with fit out Contractors if applicable. Communicate with internal associates for the scheduling of the renovation work
• To source & purchase additional furniture like desks & chairs to cope with the change of layout due to modifications
• To review & update value of office contents for office insurance against fire, burglary & storm, etc.
• To monitor the effectiveness of copiers/printers, microwave ovens, boilers, phone sets & various audio-visual aids.
• To contact suppliers for various equipment, collect catalogues and study specifications & functions.
• To compare prices & functions against company’s needs. Check users’ reference. Attend demonstrations.
• To arrange for the contracts with LL, travel agent, courier service, car service, coffee machine etc. to be renewed.
• To assist in organizing employee engagement events, conference, high official meeting et
• To ensure compliance of Environmental, Health & Safety regulations within the company.
Contract
• To coordinate with Landlord for new or renewal of Tenancy Agreement
• To work with Administration and Legal team on the Contract Authorization Process
• Assisting and work with Head Office to consolidate information or data for new Corporate policy
Supervision
• To manage and coach a small team of Admin Assistant / Admin Officer / Admin and Accounting Officer / Amah / contractors in the aspects of travel arrangement, general office supplies, repair & maintenance, verify bills for carrying out above functions plus expenses incurred for courier service, company cars, office rate/rent, water, electricity, carpark, telecommunication etc.
• To manage mailroom function
• To ensure the reception desk is attended. Assign possible clerical work to them
Others
• Handle ad hoc projects as assigned by supervisor
CORE VALUE
● Embrace PVH's core values: Individuality, Partnership, Passion, Integrity, and Accountability.
QUALIFICATIONS & EXPERIENCE
Education & Experience:
● Minimum of 6 years of related experience
● Post-secondary degree. University degree in Business Administration or Finance preferred.
Skills:
● Responsible, detail-oriented and able to work independently
● Strong time management and organizing skill. Able to prioritize urgent and ad-hoc tasks
● Able to ask appropriate questions to clarify the priority/ scope of work
● Excellent skill in MS Office – Word, Excel, PowerPoint, Outlook
● Proficiency in using MS Word, Excel, PowerPoint Processing
