Administrative Secretary Job Placements – Mountains of the Moon...
Mountains of the Moon University
Lokasi pekerjaan
Pallisa
Status Pekerjaan
Waktu penuh
Detail Pekerjaan
Job Summary:
To provide administrative and secretarial services.
Key Duties and Responsibilities:
• Provide secretarial services to the Faculty Deans Office.
• Receive and attend to all incoming and outgoing mails in Faculty Deans Office.
• Receive and answer telephone calls in Faculty Deans Office.
• Maintain the filing system in the Faculty Deans Office.
• Supervise the cleaning and arrangement of the Faculty Deans Office.
• Procure stationery and office equipment for the Faculty Deans Office.
• Supervise support staff in the office of the Faculty Deans.
• Record and produce minutes of the divisional meetings.
• Manage the flow of email and phone calls as appropriate.
• Maintain efficient records management system, both electronic and manual.
• Ensure the Faculty Deans is appropriately prepared for meetings.
• Perform any other duties assigned by the supervisor.
Qualifications, Skills and Experience:
• Honours Bachelors Degree in Secretarial Studies or Office Management from a recognized institution or an Honours Bachelors Degree plus a Diploma in Secretarial Studies / Office Management or UNEB Certificates Stages I, II & III
• Should have at least a three (3) years experience in handling secretarial duties.
• Demonstrated computer literacy skills.
• Ability to operate standard office equipment.
• Good interpersonal and communication skills.
• High level of integrity.
Competences
• Ability to handle clients in a courteous manner
• A team player with a good interpersonal manner
• Good communications skills
• Proficiency in using MS Office with a typing speed of at least wpm.
• Time management
