Administrative Assistant NGO Jobs at African Initiative for Relief...
African Initiative for Relief & Development (AIRD)
Lieu de travail
Kiryandongo
Détails du poste
Position: Administrative Assistant
Location: Kiryandongo
Deadline: 27th/10/2022
DESCRIPTION
To provide administrative support to the Accountant or Fin/ Admin Officer to ensure efficient operation of the of the Kiryandongo Medical warehouse office.
KEY DUTIES & RESPONSIBILITIES
• Ensuring that office Procedures are maintained in accordance to the project regulations & the staff contracts.
• Receive incoming letters and ensure the delivery and dispatch of external communications.
• Organize and maintain all relevant files or documents submitted to site office.
• Receive office guests and give necessary hospitality and assist in responding to their inquiries.
• Answer office land lines in communication from externals and manage the messages.
• Take / Prepare minutes of meetings and notes of workshops or other relevant meetings.
• Provides regular reports to the Fin/Admin Officer on matters related to Admin and ensure all admin reports are submitted to the relevant bodies in time.
• Ensure that all office equipment & other assets are kept in good working condition.
• Ensure Maintenance of filing system and keeps information confidential.
• Monitor and control stationery/ utilities utilization at all level and ensure that utilizations are at all times within allocated budgets.
• In consultation with Fin/Admin Officer, prepare staff leave plan and ensure it is followed, prepare and update leave tracker accurately, monitor Staff medical issues and advise the Fin/Admin Officer about annual leave balances.
• Distribute all communications to the staff, ensure they are correctly received and signed.
REQUIREMENTS
• A Diploma in Business Administration or any other business related field.
• 1-2 years of clerical, secretarial, or office experience.
OTHERS/EXTRA DETAILS
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment
• Strong interpersonal skills.
• Analytical and organized.
• Good reporting skills.
• High level of professionalism
• Ability to work under pressure with minimum supervision.
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