EAC Jobs – Project Administrative Assistant – Lake Victoria...
Ugandan Jobline
Ubicación de trabajo
Jinja
Estado de Empleo
Tiempo completo
Detalles de la oferta de trabajo
Job Title:
Organization: Lake Victoria Fisheries Organization (LVFO)
Duty Station :
Jinja, Uganda
EAC Salary Grade: G5
Job Ref: LVFO/TRUEFISH
/HR/0/ & LVFO/ EOFISH /HR/0/
Project Title: TRUEFISH and EOFISH Projects
Reports to: Programme
Coordinator LVFO
About US:
Lake Victoria
Fisheries Organization (LVFO) is an institution of the East African Community (EAC)
charged with the management and development of fisheries and aquaculture. It
was formed by a Convention in 4 with major amendments in 6. It is
accommodated under Article 9.3of EAC
Treaty and registered as a regional fisheries management organization under the
FAO UN Charter CAP . The overall objective of the LVFO is to promote
sustainable management and development of the fisheries and aquaculture in
order to contribute to food security and economic growth in the EAC region.
LVFO has received funding from EU through FAO to implement the TRUEFISH
project. The overall objective of the project is to contribute to the
development of a competitive, gender equitable and sustainable commercial
aquaculture sector in order to support economic development and sustainable
management of natural resources in the Lake Victoria basin. The project will
deliver three result areas which include BUSINESS (access to commercial
networks), SKILLS (availability and quality of local skilled workers in
aquaculture-related businesses) and SUSTAINABILITY (sustainable and bio-secure
regional aquaculture production systems).
LVFOhas also received a grant from the European
Union (EU) to implement the -Contribution of Sustainable Fisheries to the Blue
Economy of the Eastern Africa, Southern Africa and the Indian Ocean Region
EOFISH programme. The overall objective is to enhance equitable economic
growth by promoting sustainable fisheries in the East African-South
African-Indian Ocean (EASA-IO) region. The specific objective is to support
sustainable management and development of fisheries, while addressing climate
change resilience and enhancing marine biodiversity. The programme purpose is
to support the implementation of fisheries management interventions on Lake Victoria
Key Duties and Responsibilities:
·Provide administrative services for the
TRUEFISH/EOFISH Programme.
·Oversee the day to day smooth running ofthe office.
·Ensure the proper implementation and
adherence to laws, rules and Regulations;
·Assist in preparation and coordination of
project meetings,workshops and seminers;
·Take minutes of various programmemeetings;
·Assist in providing support and guidance to
project partners for efficient implementation of the TRUEFISH/EOFISH
Programme;
·Devise efficient communication systems within
and outside the programme;
·Assist in coordinating Consultant activities
together with the Technical advisors/ Development advisors;
·Responsible for all records keeping and Data
Management System in line with TRUEFISHs/EOFISHs records keeping rules;
·Monitor the availability of accessories and
stocks for project activities;
·Monitor project staff leave days and updates
the leave schedule;
·Monitor travel schedules and coordinate
travel logistics;
·Initiate project procurement requirements
based on the approved budget;
·Prepare and submit technical and/or any other
forms of specifications to the Procurement Unit for the office requirements;
·Liase with the Procurement Unit to establish
appropriate bid evaluation criteria and participate in the evaluation of bids
as a representative of the User Department;
·Responsible for Contract management once a
contract is placed;
·Undertake conformity assessment of supplied
goods, services and works with the contract and reports any deviation from
terms of contract to the procurement unit;
·Prepare timely periodical reports of the
project;
·Facilitate preparation of a funds requisition
to the donor;
·Perform any other duty as assigned by the
immediate supervisors.
Qualifications, Skills and Experience:
·The ideal applicant must hold a Diploma with
specialization in Administration or a related field (University degree will be
an added advantage)
·At least three (3) years professional
experience in a comparable position
·Practical knowledge of basic public
procurement procedures is an added advantage
·Fluent reading, writing and speaking
abilities in English.
·Specific experience in managing
programmes/projects with European Union OR FAO funding within an international
or regional organization, national government, or other public or private
organization.
·Very good working knowledge of ICT
technologies (phone, fax, email, internet) and computer applications (MS
Office)
·Very good written and oral knowledge of
English.
·Politeness and helpfulness in dealing with
visitors
·Understanding of administration procedures
·Evaluation of qualified candidates will
include a competency-based interview and any other assessments deemed
necessary.
·All candidates applying must have
qualifications that are recognised by the relevant national accreditation body
in their respective countries. This condition is applicable for locally and
internationally attained qualifications.
·Relevant working experience in this regard
refers to post education work experience. Internship, training, apprenticeship
and clerkship will not be considered as relevant work experience.
·The Contract period is for four year (4)
years, with a six (6) months probation, to be confirmed upon satisfactory
performance. The above is a non-established position within the LVFOs
organization structure
Remuneration:
An Indicative basic
salary of USD , (G5 salary scale equivalent) per annum, plus other related
entitlements , (per annum), and a Transport
allowance of USD 1, (per annum)
Fringe Benefits
In addition, this post
offers attractive fringe benefits including an installation allowance paid
once, plus gratuity paid monthly, a personal medical Insurance, and personal
accident insurance cover.
Eligibility
Eligibility is
restricted to candidates from EAC/LVFO Partner States (The Republics of
Burundi, Kenya, Uganda and the United Republic of Tanzania
