10 Fresher Finance and Administration Assistant USAID Project Job...
Ugandan Jobline
Ubicación de trabajo
Pallisa
Estado de Empleo
Tiempo completo
Detalles de la oferta de trabajo
Job Summary:
The Finance and Administration Assistant will
support day to day financial operations ensuring financial accountability,
reporting, budgeting monitoring and Analysis, and financial documentation while
following Youth Alive financial policies and procedures. This position will be
based at the Youth Alive ICYD field offices.
Key Duties and Responsibilities:
·Receive
invoices from vendors and subcontractors for review and ensure timely payment
by the project.
·Prepare
documentation for payment transactions including but not limited to vouchers,
staff expense reports and ensured that appropriate documentation and approvals
are obtained.
·Maintain
the Activity accounting files system (both hard and soft copy), ensuring all
vouchers are in order, with required back-up documentation.
·Review
completed payments, follow up with respective vendors, subcontractors with
proof of payment and request for receipts after verifying funds transfer.
·Support
field staff in the preparation of project budgets.
·Assist
with the collection, review and verification of staff timesheets and ensure
that they are submitted on a timely basis.
·Assist
with monthly bank /mobile money reconciliations to verify the accuracy of
transactions posted in the accounting software.
·Support
with petty cash account management and monthly petty cash transaction
reconciliation for the regional offices and ensure that all original documents
are properly archived.
·Assist
the Activity team to maintain daily office functions.
·Coordinate
logistical support.
·Monitor
office equipment and supplies.
·Responsible
for routine administrative tasks, including but not limited to distribution of
invitations, letters, books, meeting minutes, and other printed materials as
needed.
·Support
office with printing, copying and binding materials.
·Ensure
Activity staff administrative needs are met.
·Assist
with Activity travel, such as coordinating hotel bookings, ticket reservations,
and car arrangement.
·Carry
out other duties and responsibilities as directed by the Project Accountant.
·Reviewing
Travel advances and expense reports.
·Explain
generally accepted accounting principles, USAID and Youth Alive regulations to
staffs and consultants as necessary
Qualifications, Skills and Experience:
·The
applicant must hold a Bachelors Degree in related field
·Professional
accounting qualification is an added advantage (CPA, ACCA)
·1+ years
of progressive experience in finance and administration
·Experience
with USAID finance, human resources, procurement policy, or logistics
preferred.
·Ability
to apply laws, regulations and instructions and interpret Youth Alive and USAID
policy.
·An
extremely well organized individual with sound technical skills, analytical
ability, good judgement, and strong operational focus.
·Previous
experience with financial duties, including handling of petty cash.
·Fluent
English required
