Executive Assistant
TrustLife Human Resources
Job location
Almandaq
Employment status
Full–time
Job details
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Responsibilities
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
Requirements and Skills
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Minimum of 5 years of experience in an executive assistant or similar role.
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus
• Professional and discreet demeanor
