3 Administrative Assistant USAID Project Job Opportunities –...
Ugandan Jobline
Job location
Pallisa
Employment status
Full–time
Job details
Job Title:
Organization: Uganda Protestant Medical Bureau
(UPMB)
Duty Station: Jinja, Mbarara and Gulu, Uganda
About US:
The Uganda Protestant Medical Bureau (UPMB), a leading
Christian organization coordinating Member Health facilities all over
Uganda is implementing a five-year Local Service Delivery (HIV/AIDS) Activity
supported by USAID to be implemented in three USAID regions of Uganda (Gulu,
Mbarara, Jinja). The project will support private not-for-profit (PNFP) sites
to address gaps through optimization of high yielding HIV Testing and
Counseling Services approaches, improved retention and viral suppression,
provision of HIV/TB care and treatment, scale up services to reach men and key
populations, strengthen the PNFP institutional capacity and quality for
sustainable service delivery and contribute to Ugandas efforts in reaching and
maintaining epidemic control.
Key Duties and Responsibilities:
·Participate in drawing of periodic work
plans/budgets-in relation to the set targets
·Develop monthly schedules to allocate use of
vehicles
·Supervise the drivers
·Support in the management of project resources such
as human resources, vehicles among others
·Assist with all aspects of administrative
management, directory maintenance, logistics, equipment inventory and storage
·Managing inventory of assets and supplies,
monitoring critical level of stocks, sourcing for suppliers and submitting
invoice
·Coordinating between operating units in
resolving day-to-day administrative and operational problems
·Preparing meeting minutes, meeting notes and
internal support materials.
·Ensure timely communication between UPMB and the
benefiting facilities under LSDA activity
·Ensure timely compilation of Timesheets from
staff and facilities both original and copies
·Compile MHFs staff information and ensure safe
custody of documents
·Work with IT to update HRIS
·Provide support in the preparation of workshops
and seminars
·Conduct routine verification of UPMB/project
assets and file reports of the same.
·Submit timely accountability of fuel to enable
fuel reloading
·Work with the IT office to ensure that all
equipment is duly maintained
·Perform any other duties as may be assigned by
the supervisor.
Qualifications, Skills and Experience:
·The applicant must hold a Degree in Social
Sciences, Public Administration, BBA, HRM
·A minimum of three years of working in
experience
·Accounting and book keeping skills
·Experience in logistics management
·Computer Knowledge and skills
·Good presentation and report writing skills
·Communication skills and ability to speak the
local languages.
·Ability to work under minimal supervision
·Ability to work with the health care workers in
the region as a team and provide timely feedback.
·High level integrity and honesty
